1. Initial Manuscript Submission
The manuscript must be double-spaced (including endnotes), and submitted in a standard word-processing program, preferably Microsoft Word. PC and MAC versions are both acceptable. It should begin with an approximately 100-word abstract. The text and notes must conform to the styles given in the Chicago Manual of Style (15th or subsequent editions, available on line www.chicagomanualofstyle.org â€“ Citation Quick Guide). Insert a list of illustration captions at the end of the text. Illustrations should be submitted as individual jpegs, a few per email; if their number is large, they should be submitted in a zip-file.Word files with illustrations appropriately captioned are also welcome though not required. The maximum length of articles will usually be 7500-10,000 words.
Although JHNA publishes articles only in English, the editorial board will try to have Dutch, German, and French language submissions vetted to determine whether the article should be sent to peer reviewers. Authors of accepted articles are responsible for their translation into English. The editors will provide authors with letters that they can use to apply for translation funds in their home countries. Translators are requested to follow all guidelines provided here.
2. Submission of Accepted Manuscripts
Once the article is accepted and all requested revisions have been made, the author will send the final text to the Editor-in-Chief in the form of an e-mail attachment. In this version, the authorâ€™s name and institution should appear immediately beneath the title on the first page. The author will be sent a Publication Agreement in response.
Please follow the submission requirements carefully:
Double-space all copy. Use 12-point Times New Roman type for all elements. Make clear the distinction between sections (text, list of illustrations, bibliography, authorâ€™s biographical statement, acknowledgements, one-sentence description of content, abstract), but place these in the main text document. Number all pages. Leave a margin of 1Â˝ inches all around. Do not break words (hyphenate) at ends of lines. Do not justify the right-hand margin. Use italic type for words to be set in italics. Do not use boldface or other sizes or styles of font.
This should number no more than 75 words, include affiliation, and indicate several achievements of note as well as most recent and forthcoming publications.
Acknowledgements precede the notes at the end of the article; they should not be indicated with* or another sign, and they should not be counted as note 1.
6-8 words important to your essay so that the essay's content can be discovered via search engines.
Notes should be numbered consecutively and kept fairly short; they should appear as endnotes. Use Chicago manualâ€™s convention for abbreviating notes after the first full citation.
Years should be typed as follows: 1430-1435.
Do not insert spaces when two years are separated by a dash, (1620-1680); a space should however be inserted in the case of a dash between years and text (Amsterdam 1620 - Groningen 1680).
With the exception of no. and fig., abbreviations should be avoided in the main text.
Quotations must be absolutely accurate and carefully transcribed. An ellipsis (three spaced dots) indicates words dropped within a sentence. A period and three spaced dots indicate a deletion between sentences.
If you are responsible for some of the translations, add at the head of the notes: "Unless otherwise indicated, translations are mine."
Foreign-language quotations in both text and notes should be translated into English, unless the significance of the quotation will be lost. The original text may be included in a note if it is unpublished, difficult to access, or of philological relevance to the article.
Brackets in quoted material indicate author's interpolation; in inscriptions they indicate letters lost through damage. Parentheses indicate letters omitted as the result of abbreviation in inscriptions.
All references to publications, archival documents, and the like should appear in full form (including place of publication and publisher) only once. Subsequent appearances should use a short form: surname of author, short title, and page reference. (Consult The Chicago Manual of Style, 15th ed., 16.42, for details). Do not use op. cit.
Illustrations must be excellent in quality and in digital form. These will be published as jpegs at 72 dpi resolution. Images should be at least 600 pixels at the largest dimension and no greater than 800 pixels. We would prefer that you submit images as jpegs using Drop-Box (or similar) or, if there are few, in email attachments, a few images per email. Name your files with the following convention: Fig#.jpg.
Digital images may be obtained by making high-resolution scans from books or taking advantage of open-access image banks that offer unrestricted use. Sites providing free images include:
Museums with an open-access policy, among them:
The J. Paul Getty Museum
Library of Congress, Prints & Photographs Online Catalog
National Gallery of Art, NGA Images
New York Public Library Digital Gallery
Victoria & Albert Museum
Yale University Collections
Other sources for high quality, freely accessible digital images:
Wikimedia Commons, which includes images from such institutions as the Archives of American Art, the Walters Art Museum, and the German National Archive
ARTstor, Images for Academic Publishing. Participating museums are listed on this page, and include the Metropolitan Museum of Art, the Dallas Museum of Art, and
the Indianapolis Museum of Art
The following visual databases are useful tools for research but copyright has to be negotiated with the respective organization/institution in each individual case [see their terms and conditions]
The British Museum
Ultimately, authors must take final responsibility for the images they provide.
Captions should be numbered consecutively and include full caption information, whenever available and appropriate, in this order:
Figure number with period
Title (in italics)
Medium on support
Dimensions in centimeters (1 inch = 2.54 cm)
City of collection
Name of collection
Other collection information such as "gift of . . . ," accession number, in addition to special wording required by the museum/collector that has provided the reproduction.
(artwork in the public domain)
Fig. 4 Cornelis Engelbrechtsz, Christ Taking Leave of His Mother, ca. 1515-20, oil on panel, 54.7 x 44 cm. Amsterdam, Rijksmuseum, inv. no. SK-A-1719 (artwork in the public domain)
Artist, title, date, medium, and dimensions are separated by commas, and these elements are followed by a period. City, collection, and additional lines follow, separated by commas. There is no terminal period, unless the basic caption information is followed by a descriptive sentence, which is only permitted in exceptional cases. â€śArtwork in the public domain,â€ť in parentheses, closes the caption (without period at the end).
Once their articles are accepted, authors will be asked to provide a one-sentence summary of their articles for posting on the siteâ€™s table of contents. They should also provide a list of keywords.
Once the text has been uploaded onto the JHNA website, we will ask you to proofread within 10 days. No material changes may be made at the proofreading stage. Typographical errors must be corrected, however.
4. After Publication
Please insert a link in your institutional profile to your publication.
Authors must be members of HNA at the time of publication.